Work Calendar: 242

FTE: 1.0 (40 Hours per Week)

Contract Status: Contract

FLSA Status: Exempt

Reports To: Assistant Director of Auxiliary Services

Salary Range: $80,604 to $108,799 annually

Salary Schedule/Lane: 42/D

Benefits: Eligible

Anticipated Start Date: 12/01/2024

Priority Screen Date: 11/25/2024

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Positions Available: 1

Position Open Until Filled

JOB SUMMARY

The Facilities Maintenance Manager plays a pivotal role in ensuring the efficient operation and upkeep of the district's physical assets, overseeing the maintenance, repair, and renovation of all district buildings and grounds. This position is responsible for managing all aspects of facilities maintenance, from routine maintenance schedules to urgent repairs, while ensuring that all facilities are safe, functional, and conducive to a positive learning environment. The Facilities Maintenance Manager will be involved in strategic decision-making in the planning, design, and development of new construction projects, facility improvements, and long-term planning, ensuring that the district’s infrastructure remains in excellent condition to support both current and future educational needs.

Reporting to the Assistant Director of Auxiliary Services, the Facilities Maintenance Manager collaborates closely to develop and manage the department's annual budget. This includes ensuring that resources are allocated efficiently to support both day-to-day operations and long-term capital projects. This role requires a strong understanding of building systems and operations, as well as the ability to lead teams, manage multiple projects, and maintain open lines of communication with district leadership, vendors, contractors, and other stakeholders.

Department Overview

The Facilities Maintenance Manager leads a dynamic team of trade/area supervisors, each overseeing specific maintenance functions within the district. These areas include HVAC (heating, ventilation, and air conditioning), plumbing, electrical systems, grounds maintenance, painting, carpentry, locksmithing, and general facility repairs. The manager directly supervises these trade/area supervisors and ensures that all facility-related services are delivered to a high standard, efficiently, and on schedule. This role requires a hands-on approach to leadership, providing guidance, support, and expertise to the team while ensuring that all departmental activities align with district goals and objectives.

MINIMUM REQUIRED QUALIFICATIONS

All positions require selected candidates to be fingerprinted and successfully pass a criminal background check.  Additional minimum required qualifications for this position are:

1. High school diploma or equivalent
2. 10+ years of maintenance, construction, or trade skills
3. Intermediate computer skills in Microsoft Office Word, Outlook, PowerPoint, and Excel
4. Current Utah Driver’s License and evidence of insurability
5. Ability to operate standard office equipment, phone, copy machine, scanner, etc.
6. Speak, read, write, and present professionally, analyze, and interpret English written and verbal communications

PREFERRED QUALIFICATIONS

These are examples of skills and experience that the best-qualified candidates may have.  Not having one or all of them does not disqualify any candidate from consideration.

1. Experience in a K-12 education or public employment environment
2. Experience with budgets, financial records, and payments while maintaining accurate records
3. Direct experience as a supervisor of employees
4. Strong technology proficiency with a demonstrated ability to quickly learn and adapt to new software, tools, and systems

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Oversees department functions (e.g. monthly work order comparison reports, standing work orders, ordering code and estimating books, etc.) to prioritize project deadlines and ensure optimal utilization of personnel
2. Oversees and inspects repair work, projects, equipment, work orders, daily maintenance, and supplies (e.g. monthly capital work order completion, vehicle maintenance/repair costs, tool costs, etc.) to ensure that jobs are completed efficiently; specifications for major capital improvements are within local, state, federal regulations; and approve inspection reports and payment requests
3. Coordinates a variety of programs and activities (e.g. repairing, replacing, fabricating, installing, or modifying building or equipment components, etc.) to ensure the availability of facilities and equipment and delivering services in conformance with established guidelines
4. Monitor the FAMIS work order system to track work order volume, completion status, adherence to procedures, and asset management; oversee the submission, processing, and completion of work orders, ensuring that all tasks are completed efficiently and according to established procedures
5. Monitors fund balances of assigned programs and related financial activity (e.g. monthly budget reports, vandalism report, monthly fuel usage report, requisitions, supplies, inventory, etc.) to ensure that allocations are accurate, related revenues are generated, expenses are within budget limits and fiscal practices are followed
6. Oversee the Kronos Payroll System to ensure accurate timekeeping and compensation practices that comply with district, state, and federal regulations; monitor employee hours, attendance, and payroll data to ensure all records are correct, address any discrepancies or issues related to timekeeping and pay
7. Develop long and short-range plans and programs (e.g. Capital Spreadsheet, vehicle replacement, grounds equipment replacement, etc.) to ensure that district resources are effectively utilized
8. Exercise strong project management skills: work under limited supervision, use time-management and prioritization strategies, adapt to changing work priorities, and work with frequent interruptions to meet deadlines
9. Manages a wide variety of work activities to ensure district compliance with city, state, federal, and county regulations
10. Research new products, laws, regulations, etc. to recommend purchases, and contracts and maintain district-wide services
11. Supervise subordinate personnel (e.g. screening, interviewing, hiring, coaching, determining workload, training, evaluating, dismissing, etc.) to maintain adequate staffing; ensure accurate, timely, and smooth completion of department responsibilities and goals; enhance personnel productivity and achieving objectives within budget
12. Schedule maintenance and grounds crews to ensure regular maintenance occurs, repairs are made timely, and facilities are prepared for special events and rentals
13. Develop and maintain strong working relationships; support a team environment; collaborate with department and other work units (e.g. district personnel, area Supervisors and Foreman, community organizations, etc.) to perform the duties of the position effectively and implement and maintain services and programs
14. Show initiative and resourcefulness (anticipate needs, leverage available resources and relationships, etc.) to gather and analyze information, identify, and resolve complex issues, and develop alternative approaches and ideas to improve the situation and provide strategic solutions
15. Presents information (e.g. budget overviews, accounting processes, distribution formulas, etc.) to communicate information, gain feedback, and ensure adherence to established internal controls
16. Participate in meetings, workshops, and seminars, as assigned to convey, and gather information required to perform job functions
17. Maintain regular and predictable attendance to fulfill job requirements
18. As needed, roll, push, pull, bend, reach, stoop, kneel, crouch, crawl, and lift up to 30 pounds
19. Assist other personnel as may be required and perform other related duties as assigned to ensure the efficient and effective function of the work unit

EMPLOYEE SUPERVISORY RESPONSIBILITIES: Yes

WORK ENVIRONMENT & PHYSICAL DEMANDS

The usual and customary methods of performing the job’s functions require the following physical demands:  some lifting up to 30 pounds, rolling, carrying, pushing, pulling, stooping, kneeling, crouching, crawling, and significant fine finger dexterity.  Generally, the job requires 65% sitting, 20% walking, and 15% standing.  This job is performed in a generally clean and healthy office environment, with occasional work outdoors under some temperature extremes and conditions with some exposure to the risk of injury and illness.

The Salt Lake City School District is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, and its services, programs, and activities.  To request reasonable accommodation, contact Human Resource Services – Salt Lake City School District (slcschools.org) or call 801-578-8340.

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Non-Discrimination Statement

No district employee or student shall be subjected to discrimination in employment or any district program or activity on the basis of age, color, disability, gender, gender identity, genetic information, national origin, pregnancy, race, religion, sex, sexual orientation, or veteran status. The district is committed to providing equal access and equal opportunity in its programs, services, and employment including its policies, complaint processes, program accessibility, district facility use, accommodations and other Equal Employment Opportunity matters. The district also provides equal access to district facilities for all youth groups listed in Title 36 of the United States Code, including scouting groups. The following person has been designated to handle inquiries and complaints regarding unlawful discrimination, harassment, and retaliation: Tina Hatch, Compliance and Investigations/Title IX Coordinator, 406 East 100 South, Salt Lake City, Utah 84111, (801) 578-8340 You may also contact the Office for Civil Rights, Denver, CO, (303) 844-5695.